Town of Groton
Selectmen’s Meeting Minutes
October 14, 2008
7:00pm
In Attendance: Michael Brogna, Miles Sinclair, Pamela Hamel (Administrative Assistant)
Audience Members Present
Mike called the meeting to order at 7:06pm and read the appointments, announcements and the minutes of October 7 to the audience. Mike asked to amend the minutes to read “allow the Library to use the Hall…” Mike made a motion to approve the minutes as amended, Miles 2nd, all in favor, so voted.
Miles asked Pam to check with Joyce to verify the amount she charged Mike Taylor for his building permit. There seems to be some confusion. The Board is hoping that she has a receipt for the amount.
Mike made a motion to sign the letter to Peter Newton, Miles 2nd, all in favor, so voted.
The Board reviewed a letter from Ernie Blood concerning the preserving of old town records. Mr. Blood would be sending these records to a company which specializes in this type of work. One company that he is considering is Scandex Systems. The Groton Historical Society will be responsible for getting the records to him at his home in Colchester, VT. Mr. Blood gave instructions on how to properly package the ledgers if they are mailed to him. It usually takes about 3 weeks from the time they are sent until they are returned to the town. This process can be sped up by hand delivering the ledgers or using overnight service. The Board would like Pam to get in touch with the Groton Historical Society to find out how they plan to get these records back and forth to Mr. Blood in Colchester.
Mike made a motion to table this until they hear back from the Historical Society, Miles 2nd, all in favor, so voted.
The Board reviewed a water survey request for DES. They would like Pam to contact Chuck Stata, the health officer, and ask him if he is willing to do this survey.
Mike made a motion to table the survey until they hear back from Chuck, Miles 2nd, all in favor, so voted.
The Board reviewed the Transfer Station Site Visit Report. Glen Hansen reported that Chris Faucher had spent several hours cleaning up in the surrounding woods. The wind blows the recyclables out of the containers. Mike asked Glen to look into getting some kind of heavy duty tarps to cover the containers. These tarps would have to be made in such a way that one person could easily handle them. Glen has called DES for clarification on the required signage. Currently, the signs are down because they are doing some painting. Glen wants to make sure they are hung in the proper locations to meet DES requirements. Glen also reported that he is waiting on Norm Willey’s certification number so he can finish filling out the annual report. This report must be submitted by Friday.
Mike made a motion to sign the septic design for Donegan, Miles 2nd, all in favor, so voted.
Mike made a motion to sign the letter to Jacksons informing them that they need to apply for a building permit, Miles 2nd, all in favor, so voted.
Mike made a motion to sign the Supplemental Intent to Cut for Bardsley, Map 7, Lot 21, Miles 2nd, all in favor, so voted.
There was a question from the audience concerning Selectperson Clark. Mike announced that she had called the Selectmen’s office last week to resign as she is moving out of town. At this time, Ms. Clark has not submitted anything in writing. The Board would like to give her the opportunity to do so before they make an official announcement.
The hours for trick or treating will be from 5-8 on Friday, October 31.
There was some discussion over the letter the Board sent to the Leones. The Board clarified that they have taken the Leones at their word concerning the use of the barn and have asked that if they do plan to use it for commercial purposes in the future to get a special exception from the ZBA. At this time, they do not have to do that.
Mike made a motion to adjourn the meeting at 8:30pm, Miles 2nd, all in favor, so voted.
Respectfully submitted,
Pamela Hamel
Administrative Assistant